If you have ever been involved in the organization of an event, you already know this: the details that demand remarkable attention and precision are numerous, and the seemingly harmless “small program changes” are often the ones that claim most of your effort.
Digivents is the perfect solution that uses the latest technologies to make the organization and management of events, congresses and trade fairs easier and more practical, granting a high quality experience to everyone involved: from the attendees to the speakers, from media to sponsors.
The essence of Digivents is embodied in our smartphone and tablet applications: easy to use, useful and interactive – these are the keys to your event’s success!
What can I do with Digivents?
01. Support the event planner
Managing all those activities related to your attendees, such as registration check-in and data analysis can be very impactful on your time and expenses.
Digivents enables you to fully support the event organizers in those core processes: check-in, badge printing, avoidance of long entry lines, recording of entrees to specific single session events and the outcoming results analysis.
Manage easily and efficiently your registration process: guest lists, customizable email templates, registration forms and check-in are one click away.
The Check-in process for your attendees becomes easy with Digivents, thanks to a simple and fast authentification procedure at the entrance desk.
Digivents gives you the ability to manage multiple check-in sessions to trace your users’ accesses, such as attendance to workshops, restricted areas of the venue and sponsor stands. Choose between using QR-Codes printed on the attendees’ badges or the innovative Beacons technology.
Prevent any long lines at your registration desk and provide a “wow” effect with the Beacons-based check-in procedure!
Print badges for your attendees, thanks to a check-in integrated process, by using interfaced printers dedicated to your needs.
Digivents through specific applications developed for tablets and smartphones, allows attendees to access all the contents generally printed on paper.
Attendees will be able to visualize updated information enriched with multimedia contents, thus greatly improving their user experience.
Let your attendees know all the details about the event: date, program, logistics, etc. For the last minute changes (available for all contents) it is possible to manage them from the back-office and update the app in real time.
You can define a standard, multiple or multisession agenda. Users will be able to add each event to the agenda of their own device.
If necessary, you can highlight all the extra information available in the workshop or parallel sessions (included the logistics and the external contents ones)
Present in an orderly way all the information about the speakers or presenters at your event (bio, pictures, videos, links to their website or blog)
Take advantage of the GPS satellite system included in mobile devices to geolocalize the event location and other points of interest (hotels, restaurants, parkings, etc.)
Never again heavy handbags! Distribute all the event information digitally (documents, videos, pictures, slides, etc.). Practicality for your attendees and no stress for you due to the last minute changes.
Visualize external web contents without leaving the app. Share your website, registration forms, tourist information, etc.
Sponsors are important for your event and that’s why it is essential to reserve them prominent visibility on the app! Use Digivents as a tool to increase your sponsorship value.
It is important for your guests to know they can contact you at any time, whether for an emergency or simply to request general information (e.g organizational or commercial info).
Digivents simplifies the interaction between the different actors of the event, organizers, attendees and sponsors thanks to numerous tools:
– push messages
– interactive questionnaires
– instant polls
– questions from the audience
Digivents allows you to associate a hashtag to each event: you will be able to access your wall and send tweets directly from the app!
If you have Twitter, Facebook, Google + or other social accounts, you will be able to share your news with the attendees. Keep in touch!
Ask your attendees questions and manage the answers from a specific console. Never again a static event!
Interact with your spectators in a reliable and functional way: the attendees are able to ask you questions that can be accessed and selected through a dedicated managing console.
Making attendees 100% happy is not a simple task. But receiving their feedback allows you to make the best of your experience and improve over time.
Up to 1.000.000 free push messages per month! Not only is this communication service available during the event, but you also have the possibility of keeping in touch with your attendees after its conclusion: with this powerful communication tool you will be able to send messages to any user who has installed the app, without the need for their phone numbers.
When the primary goal is the increase of attendees’ engagement for lead generation purposes or enthusiasm boost, it is possible to integrate gamification tools into your Digivents application.
Private social networks, contests and mini-games are just a few examples of ad-hoc implementations based on the use of QR-CODES or technologies such as NFC or Beacons, yelding your attendees a high level of user experience!
The interaction between attendees can be managed with the help of a private social network. Users may post messages, share pictures and videos, while at the same time conciliating functionality and privacy!
A contest is an ideal tool to guarantee visibility for your sponsors and/or guide your attendees toward activities/sessions that you want to promote.
Integrate the QR-Code technology into your gamification activities (for example to increase participation numbers at the different sessions within your event, monitoring sponsor stand visits, or implementing “treasure hunt” activities).
Integrate the Beacons technology into your gamification activities (for example to increase participation numbers at the different sessions within your event, monitoring sponsor stand visits, or implementing “treasure hunt” activities).
When the primary goal is the increase of attendees’ engagement (for lead generation purposes), it is possible to integrate gamification tools into your Digivents application. Private social networks, contests and mini-games are just a few examples of ad-hoc implementations based on the use of QR-CODES or technologies such as NFC or Beacons, yelding attendees a high level experience!
Allow attendees to access other users profiles and communicate through the internal chat!
05. Intrinsic Features
Contents can be updated before, during and after the event: the app will be automatically updated!
Digivents is a native app: contents that have already been downloaded don’t need an internet connection to be visualized (except for external web resources).
Digivents allows you to create the app in many languages: attendees will be supplied with contents according to their own smartphone language set-up.
Define your user base individually thanks to the profiling function and differentiate your content based on user group. Diversified content in a single app!
This is a useful tool for your attendees that lets them highlight their favourite contents and makes it easier to visualize it whenever they need.
Monitor the use of your app: number of app downloads, the most visualized contents, the type of devices etc. Improve contents quality according to your attendees feedback!