The event desk, without Excel spreadsheets
In short: with Digivents’ digital event desk you build the event website, targeted invitations, registration forms (with or without e-commerce and payments) and manage travel & accommodation. The data you collect automatically feeds check-in and the event app, with no exports needed and no duplicates.
Event website
A website ready in a few hours and editable whenever you want. Choose from several templates and customise the design, domain and registration form straight from the configurator built into our CMS.
Invitations and communications
Guest lists, targeted emails, automatic confirmations and reminders, real-time tracking of opens and registrations. Maximum security and deliverability: emails are sent through your own mail account to guarantee your brand’s authenticity.
E-commerce and payments
Zero commission: you keep 100% of your sales. Maximum versatility: sell any product (entry tickets, merchandise, hotel rooms and packages). Integrated payments: smooth, secure transactions directly inside the platform.
Travel & accommodation
Attendee travel logistics with travel schedules (with or without limited availability), transfer management. Management of hotel availability, allotments and rooming lists, roommates.
Bulk assignments from the CMS or chosen by users on the registration form.
Data always in sync
Data stays in sync across every module the platform manages. You don’t need to import/export lists, because you can authorise external parties to manage data directly in the platform (travel agencies or staff, for example). And if you still need to, you can run all the exports you like with custom templates.
GDPR by design
We’re European, and we know how important the privacy and security of your data are. Digivents implements GDPR by design and helps you manage regulatory compliance, with support for multiple policies and with data deletion and anonymisation procedures.
The features in detail
The event’s entire organising secretariat in a single digital flow: every part of registration, explained with concrete examples and connected to the rest of the platform — the same data feeds the website, invitations, payments, check-in and app.
A tailor-made event website, live in a few hours
You build the event website with your own domain, your brand design and the content you need — agenda, speakers, sponsors, venue. The registration form can also be embedded in an existing website, so you don’t start from scratch.
- Domain and brand: custom URL, logo, colours and fonts of the client
- Block builder: agenda, speakers, maps, sponsors and FAQs with no coding
- Embeddable form for any website or landing page
- Multilanguage speak to your guests in any language
Targeted invitations and reminders that send themselves
You upload the lists, segment them by category and let the platform send invitations, confirmations and reminders at the right moment. You track opens, clicks and registrations in real time.
- Lists and segments: import from Excel/CSV and profiling by category
- Personalised emails with dynamic fields and branded templates
- Automatic reminders and confirmations based on registration status
- Tracking of opens, clicks and registration rate per campaign
Fees, packages and payments with zero commission
You set registration fees, packages and paid options and collect payments online, with the option to integrate your own invoicing software.
- Online payments by card and with the main gateways
- Zero commission for us. You only pay your gateway
- Fees and packages differentiated by attendee category
- Invoicing (integration with your own software) and documents linked to the registration
Travel, hotels and rooming lists in a single console
Manage attendees’ travel, accommodation and rooming lists with no parallel files: everything linked to the registrant’s record and available to the event desk and suppliers.
- Rooming list and room allocation
- Travel: flights, trains and transfers per attendee
- Preferences and notes (allergies, accessibility, special requirements)
- Logistics reports ready for suppliers and the event desk
A single record that feeds check-in, badges and app
Registration data automatically becomes check-in, badges and event app content: no double data entry, no out-of-sync lists on event day.
- Automatic synchronisation with check-in, badges and the event app
- Import/export of lists at any time
- APIs and integrations with CRM and management systems
- History and traceability of changes
Compliance and security included, not an add-on
Consents, privacy management and data retention are compliant by default, on ISO/IEC 27001:2022-certified infrastructure.
- Consents and purposes tracked for every attendee
- GDPR-compliant data retention and deletion
- Roles and permissions for your team and for the end client
- ISO/IEC 27001:2022 infrastructure
How much time do you lose today between forms, Excel and email?
Show us your current workflow: in the demo we’ll rebuild it inside Digivents.